EXHIBITOR INFORMATION PACKET
**AS OF 2/23/25: THE APPLICATION IS NOW CLOSED.**
THE APPLICATION FOR REACHING HIGHER EXPO PARTICIPANTS REMAINS OPEN (SEE BELOW).
Thank you for your interest in our 2025 event. Please email vendors@afhe.org to be added to the mailing list and receive info about when the application will open for 2026.
**AS OF 2/1/25: ALL APPLICATIONS RECEIVED WILL BE PLACED ON A WAITING LIST.**
To begin the booth application process, please read the comprehensive 2025 EXHIBITOR INFORMATION PACKET (downloadable pdf) outlining booth options and pricing, additional advertising opportunities, and our event guidelines and policies. Contact vendors@afhe.org if you have any questions.
Notes about eligibility:
THE APPLICATION FOR REACHING HIGHER EXPO PARTICIPANTS REMAINS OPEN (SEE BELOW).
Thank you for your interest in our 2025 event. Please email vendors@afhe.org to be added to the mailing list and receive info about when the application will open for 2026.
**AS OF 2/1/25: ALL APPLICATIONS RECEIVED WILL BE PLACED ON A WAITING LIST.**
To begin the booth application process, please read the comprehensive 2025 EXHIBITOR INFORMATION PACKET (downloadable pdf) outlining booth options and pricing, additional advertising opportunities, and our event guidelines and policies. Contact vendors@afhe.org if you have any questions.
Notes about eligibility:
- Political campaigns, candidates, or political parties are outside the intended scope of this event and will not be granted booth space, advertising orders, or welcome bag insert placement.
- Due to space restrictions, we are unable to offer booth space or approve convention program ads for local support groups or homeschool communities. To be eligible for other AFHE advertising and promotion options, please contact groups@afhe.org to learn about being listed on our directory.
- Alternative education models described as learning pods, microschools, learning centers, hybrid programs (whether public or private), etc. are not eligible for booth space or advertising.
- Eligibility is at the discretion of the Convention Director in consultation with the AFHE Board of Directors.
- If you have questions that are not answered in the info packet, please email vendors@afhe.org.
EXHIBIT HALL APPLICATION FORM
**AS OF 2/23/25: THE APPLICATION IS NOW CLOSED.**
THE APPLICATION FOR REACHING HIGHER EXPO PARTICIPANTS REMAINS OPEN (SEE BELOW).
Thank you for your interest in our 2025 event. Please email vendors@afhe.org to be added to the mailing list and receive info about when the application will open for 2026.
**AS OF 2/1/25: ALL APPLICATIONS RECEIVED WILL BE PLACED ON A WAITING LIST.**
Please apply for booth space using our Exhibitor Application form at the button below. Premium and corner spaces will sell out quickly. The form will be updated periodically to reflect booth type availability. Early application deadline is April 1, 2025; applications received April 2 or later will include a late fee. (Young Entrepreneur exhibitors complete a separate application, which will be available in February 2025. Please email vendors@afhe.org if you would like to receive emails about the Young Entrepreneurs opportunity at the 2025 AFHE Convention.)
THE APPLICATION FOR REACHING HIGHER EXPO PARTICIPANTS REMAINS OPEN (SEE BELOW).
Thank you for your interest in our 2025 event. Please email vendors@afhe.org to be added to the mailing list and receive info about when the application will open for 2026.
**AS OF 2/1/25: ALL APPLICATIONS RECEIVED WILL BE PLACED ON A WAITING LIST.**
Please apply for booth space using our Exhibitor Application form at the button below. Premium and corner spaces will sell out quickly. The form will be updated periodically to reflect booth type availability. Early application deadline is April 1, 2025; applications received April 2 or later will include a late fee. (Young Entrepreneur exhibitors complete a separate application, which will be available in February 2025. Please email vendors@afhe.org if you would like to receive emails about the Young Entrepreneurs opportunity at the 2025 AFHE Convention.)
SPONSORSHIP INFORMATION PACKET
**SPONSOR APPLICATIONS FOR THE 2025 CONVENTION ARE NOW CLOSED.**
AFHE Convention Sponsors gain exceptional opportunities for exposure to new and experienced Arizona homeschool families. Sponsor involvement enhances the experience of our attendees and fosters growth for your organization and for ours! Download the 2025 SPONSORSHIP INFORMATION PACKET to share with your marketing team or outreach specialists.
AFHE Convention Sponsors gain exceptional opportunities for exposure to new and experienced Arizona homeschool families. Sponsor involvement enhances the experience of our attendees and fosters growth for your organization and for ours! Download the 2025 SPONSORSHIP INFORMATION PACKET to share with your marketing team or outreach specialists.
SPONSORSHIP APPLICATION FORM
**SPONSOR APPLICATIONS FOR THE 2025 CONVENTION ARE NOW CLOSED.**
Please read through the available packages described in the SPONSORSHIP INFORMATION PACKET (see above) before completing the SPONSOR APPLICATION FORM at the button below. Email vendors@afhe.org or convention@afhe.org with any questions.
Please read through the available packages described in the SPONSORSHIP INFORMATION PACKET (see above) before completing the SPONSOR APPLICATION FORM at the button below. Email vendors@afhe.org or convention@afhe.org with any questions.
DRAFT VERSION EXHIBIT HALL LAYOUT
This draft layout (downloadable pdf) shows the overall layout as well as booth numbering (for application reference only), premium booth locations, nonprofit areas, Young Entrepreneurs Marketplace, AFHE booths, and exhibit hall activities. DRAFT SUBJECT TO CHANGE. Speaker and sponsor booth assignments are tentative at this time but will be communicated via email on April 24, 2025.
REACHING HIGHER EXPO INFORMATION
In 2025, AFHE will present our REACHING HIGHER EXPO, a fair for home educating families to learn about post-secondary educational and vocational opportunities. This will take place on Thursday, July 17, during exhibit hall load-in and our pre-convention activities.
**UPDATE: The Convention Center will NOT be providing tablecloths for the 6' tables at the Reaching Higher Expo. All vendors/exhibitors must provide their own table coverings.
**UPDATE: Booth space at the AFHE Convention is SOLD OUT. You may apply for REACHING HIGHER table space (July 17 event only) at the link below.
If you are applying for booth space at the AFHE Convention, you may apply for REACHING HIGHER table space on your exhibitor application. Schools, programs, and related businesses that are not registered as convention exhibitors may apply for available table space beginning January 30, 2025.
**UPDATE: The Convention Center will NOT be providing tablecloths for the 6' tables at the Reaching Higher Expo. All vendors/exhibitors must provide their own table coverings.
**UPDATE: Booth space at the AFHE Convention is SOLD OUT. You may apply for REACHING HIGHER table space (July 17 event only) at the link below.
DIGITAL AD KIOSKS
In 2024 we introduced our new Ad Kiosks! Picture this: along the hallways of the convention center, your graphic or video illuminated on a 6' tall digital displays, capturing the attention of every attendee who passes by. These digital screens will play your 15-second ad (single graphic or video) at least once per hour throughout the weekend.
DISCOUNT HOTEL INFO
AFHE has contracted with the Hyatt Regency Phoenix to provide a discounted room rate. The reservation link for the exhibitor-only portion of AFHE's room block is linked at the button below. Rooms in this block will be available through this link until April 1 or while supply lasts, after which exhibitors will need to use the general attendee link on our website (coming Spring 2025).
Guests booking in AFHE's room block also receive a discount on parking in the adjacent garage (tall/oversized vehicles excepted). The Hyatt is an easy five-minute walk from the Convention Center.
Guests booking in AFHE's room block also receive a discount on parking in the adjacent garage (tall/oversized vehicles excepted). The Hyatt is an easy five-minute walk from the Convention Center.
YOUNG ENTREPRENEURS INFORMATION & APPLICATION
**ALL BOOTH SPACE IS NOW SOLD OUT. Applications received on or after 2/7/25 will be placed on a waiting list.**
Arizona homeschool students and graduates ages 11-24 are invited to apply for booth space in the Young Entrepreneur section of the exhibit hall at the 2025 AFHE Convention. We will review your application, and if it fits our criteria, we will send you an approval email with payment instructions. Your payment secures your booth space.
The 2025 Young Entrepreneur Information Packet is now available; click the button below to read and download. Reading the packet is a necessary step before completing the application form. Please email vendors@afhe.org as early as possible if you would like to receive emails and updates about Young Entrepreneur booth space.
The YE application form will be posted here on January 31, 2025.
Arizona homeschool students and graduates ages 11-24 are invited to apply for booth space in the Young Entrepreneur section of the exhibit hall at the 2025 AFHE Convention. We will review your application, and if it fits our criteria, we will send you an approval email with payment instructions. Your payment secures your booth space.
The 2025 Young Entrepreneur Information Packet is now available; click the button below to read and download. Reading the packet is a necessary step before completing the application form. Please email vendors@afhe.org as early as possible if you would like to receive emails and updates about Young Entrepreneur booth space.
The YE application form will be posted here on January 31, 2025.
NON-EXHIBITOR ADVERTISING OPPORTUNITIES
Non-exhibitors can reach our convention attendees, too! Place copies of your flier or catalog in our convention welcome bags and/or place an ad in our retail quality full-color program magazine.
THE WELCOME BAG INSERTS ARE NOW SOLD OUT AND THE APPLICATION IS CLOSED.
The WELCOME BAG INSERT APPLICATION for non-exhibitors is available below. We will close the application when we have reached our maximum number of inserts.
CONVENTION PROGRAM ADVERTISING will not be available to non-exhibitors for 2025, due to space considerations.will be available to non-exhibitors beginning in February 2025, subject to ad space availability.
The AFHE Media Kit includes the terms of agreement which apply to all advertisers. Please review before completing your application.
THE WELCOME BAG INSERTS ARE NOW SOLD OUT AND THE APPLICATION IS CLOSED.
CONVENTION PROGRAM ADVERTISING will not be available to non-exhibitors for 2025, due to space considerations.
The AFHE Media Kit includes the terms of agreement which apply to all advertisers. Please review before completing your application.
(click through the topics below)
Ordering Services
You may contact the service providers toward the end of May to order services after the service kit link has been created. You must have your booth number to place an order for electricity, WiFi, carpet, extra tables, etc. Booth numbers/assignments will be published in May.
NOTE: To get the best pricing, place your order at least THREE WEEKS BEFORE the AFHE Convention. Services may be ordered on site, but the price is usually much higher than pre-ordering.
MODERN EXPO & EVENTS
DECORATOR/EXPOSITION SERVICES
Extra furnishings (tables, chairs, couches), carpet, freight, shipping, special signs/graphics, material handling, etc.
801-983-8160
modernexpo.com / expo@modernexpo.com
COMMONWEALTH EXPO ELECTRIC
ELECTRICITY FOR YOUR BOOTH
602-253-5881
commonwealthexpo.com
Online order form: commonwealthexpo.trekglobal.com
SMARTCITY NETWORKS
INTERNET, TELEPHONE
602-252-1770
smartcitynetworks.com
Regarding WiFi:
Complimentary WiFi is available only in the public areas (hallways and lobbies) at the Phoenix Convention Center & Venues. Wifi in the Exhibit Hall must be purchased from SmartCity Networks. High speed Internet connection, for streaming videos and other large bandwidth needs, is also available from SmartCity Networks.
Onsite options include:
NOTE: To get the best pricing, place your order at least THREE WEEKS BEFORE the AFHE Convention. Services may be ordered on site, but the price is usually much higher than pre-ordering.
MODERN EXPO & EVENTS
DECORATOR/EXPOSITION SERVICES
Extra furnishings (tables, chairs, couches), carpet, freight, shipping, special signs/graphics, material handling, etc.
801-983-8160
modernexpo.com / expo@modernexpo.com
COMMONWEALTH EXPO ELECTRIC
ELECTRICITY FOR YOUR BOOTH
602-253-5881
commonwealthexpo.com
Online order form: commonwealthexpo.trekglobal.com
SMARTCITY NETWORKS
INTERNET, TELEPHONE
602-252-1770
smartcitynetworks.com
Regarding WiFi:
Complimentary WiFi is available only in the public areas (hallways and lobbies) at the Phoenix Convention Center & Venues. Wifi in the Exhibit Hall must be purchased from SmartCity Networks. High speed Internet connection, for streaming videos and other large bandwidth needs, is also available from SmartCity Networks.
Onsite options include:
- Exhibitor Internet for $79.95/day.
- Instant Internet for attendees may be purchased for $12.95/day. (Service covers only the conference rooms, not the Ballroom or Exhibit Hall)
- Visit the Phoenix Convention Center FAQ page for more info.
Exhibitor Name Badges
- Name badges must each have an individual's name printed on them and may not be shared or transferred.
- Each 10'x10' booth rental (or 8'x8' nonprofit booth) includes 3 badges, with a maximum of 9 badges per exhibitor having 3 or more booth spaces.
- Additional name badges are available for purchase ($50 each for standard or premium booths; $25 each for nonprofit booth badges). Please let us know if you need additional badges for your workers.
- Badges may not be used for homeschooling parents who are not working a significant portion of the weekend in your booth. Exhibitor badges are not an opportunity for individuals to bypass the registration process and admission fees.
- The AFHE exhibitor name badge must be worn at all times.
- If you have your own company name badge, it may be worn so that it is not covering the AFHE name badge.
- DEADLINE TO PROVIDE NAMES FOR PRE-PRINTED EXHIBITOR BADGES: JUNE 13, 2025
If you have not already provided us with the names of those who will receive exhibitor badges for your booth, please do so by JUNE 13, 2025. If you do not know by June 13 who will be staffing your booth, you can let us know when you check in and the names will be written on the badges by AFHE event staff. There will be no blank badges distributed to exhibitors.
Hotel
LODGING - GROUP RATE AT THE HYATT REGENCY PHOENIX
The Hyatt Regency Phoenix has offered a special group discount rate of $145 (+12.57%) tax up to quadruple occupancy. 25% on self-parking for those booking with our group. Details on page 17 of your EXHIBITOR INFORMATION PACKET.
Please use this reservation link to access the room block available to exhibitors: https://www.hyatt.com/en-US/group-booking/PHXRP/G-HOM2
SCAM ALERT: AFHE does not contract with any other hotels nor do we have arrangements with any companies that book rooms for our event. Your privacy is important to us, as is your trust. We do not give out exhibitor contact information, with the exception of providing a list of vendors to the service providers at the Phoenix Convention Center so you can order services. The only thing we publish on our website is the link you provide for our Registered Exhibitor listing. It appears these scam companies follow the links and get phone numbers and email addresses off of exhibitors' websites. They contact exhibitors and say they are booking rooms on behalf of AFHE, which is not true.
If you have stayed at the Hyatt before as part of AFHE's room block during a previous AFHE Convention, you may receive an email from the Hyatt via Passkey. The link in that email will match the reservation link above and is legitimate.
The Hyatt Regency Phoenix has offered a special group discount rate of $145 (+12.57%) tax up to quadruple occupancy. 25% on self-parking for those booking with our group. Details on page 17 of your EXHIBITOR INFORMATION PACKET.
Please use this reservation link to access the room block available to exhibitors: https://www.hyatt.com/en-US/group-booking/PHXRP/G-HOM2
SCAM ALERT: AFHE does not contract with any other hotels nor do we have arrangements with any companies that book rooms for our event. Your privacy is important to us, as is your trust. We do not give out exhibitor contact information, with the exception of providing a list of vendors to the service providers at the Phoenix Convention Center so you can order services. The only thing we publish on our website is the link you provide for our Registered Exhibitor listing. It appears these scam companies follow the links and get phone numbers and email addresses off of exhibitors' websites. They contact exhibitors and say they are booking rooms on behalf of AFHE, which is not true.
If you have stayed at the Hyatt before as part of AFHE's room block during a previous AFHE Convention, you may receive an email from the Hyatt via Passkey. The link in that email will match the reservation link above and is legitimate.
Exhibitor Info Booth and Lounge
EXHIBITOR INFORMATION BOOTH: The AFHE Exhibitor Information Booth is located near the front entrance of the exhibit hall and will be staffed during all exhibit hall hours on Friday and Saturday. We are here to serve you!
EXHIBITOR LOUNGE: A 20'x20' curtained area for exhibitors only will be located on the north wall next to the Exhibitor Workshop pavilions. On Friday and Saturday mornings, there will be coffee available for exhibitors only. We would love to be able to replenish the coffee when it runs out, but with coffee at approx. $80/gallon from the PCC's contracted caterer, we are only able to offer a limited supply. Please do not fill personal insulated cups/thermoses in the exhibitor lounge, but rather use the cups provided to allow more of your fellow exhibitors to enjoy the complimentary coffee. There is a coffee concession in the main lobby which will open at 7:30 AM on Friday and Saturday.
A water cooler with cups will be located in the Exhibitor Lounge throughout show hours Friday and Saturday. Service Team members will also be circulating through the exhibit hall several times per day to offer cups of water to exhibitors.
EXHIBITOR LOUNGE: A 20'x20' curtained area for exhibitors only will be located on the north wall next to the Exhibitor Workshop pavilions. On Friday and Saturday mornings, there will be coffee available for exhibitors only. We would love to be able to replenish the coffee when it runs out, but with coffee at approx. $80/gallon from the PCC's contracted caterer, we are only able to offer a limited supply. Please do not fill personal insulated cups/thermoses in the exhibitor lounge, but rather use the cups provided to allow more of your fellow exhibitors to enjoy the complimentary coffee. There is a coffee concession in the main lobby which will open at 7:30 AM on Friday and Saturday.
A water cooler with cups will be located in the Exhibitor Lounge throughout show hours Friday and Saturday. Service Team members will also be circulating through the exhibit hall several times per day to offer cups of water to exhibitors.
Parking
WHERE DO I PARK?
Please visit afhe.org/essentials where we will compile information about daily parking options in Spring 2025.
DOWNTOWN PHOENIX WEBSITE
Visit dtphx.org for an interactive map with parking, restaurants, and road construction updates.
Parking garages closest to the South Building of the Phoenix Convention Center:
JEFFERSON STREET GARAGE
333 E. Jefferson Street, Phoenix
EAST GARAGE
602 E. Washington Street, Phoenix
Please visit afhe.org/essentials where we will compile information about daily parking options in Spring 2025.
DOWNTOWN PHOENIX WEBSITE
Visit dtphx.org for an interactive map with parking, restaurants, and road construction updates.
Parking garages closest to the South Building of the Phoenix Convention Center:
JEFFERSON STREET GARAGE
333 E. Jefferson Street, Phoenix
EAST GARAGE
602 E. Washington Street, Phoenix
PCC Food Policy
Aventura Catering is the exclusive provider of food and beverage at the Phoenix Convention Center. Visitors to the Phoenix Convention Center are prohibited from bringing outside food and beverage into the facility. Aventura and AFHE have worked to provide expanded options that serve a wide range of dietary and budgetary interests for attendees at the 2025 AFHE Home Education Convention. It is possible to make accommodations for a person with specific health concerns or an allergen-related restriction; please contact convention@afhe.org for more information.
Concessions located in the South Building (the location for our Convention) will offer an expanded menu developed specifically for our event, including more options for kids and more detailed labeling to address dietary concerns. Food and drink items purchased from concessions in the North and West buildings of the Convention Center may be brought into the South Building.
Concessions located in the South Building (the location for our Convention) will offer an expanded menu developed specifically for our event, including more options for kids and more detailed labeling to address dietary concerns. Food and drink items purchased from concessions in the North and West buildings of the Convention Center may be brought into the South Building.