*** additional onsite information - please click here and read! ***

EXHIBITOR INFORMATION PACKET

To begin the booth application process, please read the comprehensive 2024 EXHIBITOR INFORMATION PACKET (downloadable pdf) outlining booth options and pricing, additional advertising opportunities, and our event guidelines and policies. Contact vendors@afhe.org if you have any questions. 

EXHIBIT HALL APPLICATION FORM

Please read through the 2024 EXHIBITOR INFORMATION PACKET (see above) before completing the EXHIBITOR APPLICATION FORM. We have many options available for you, including premium and standard rates and special non-profit booth pricing.

SPONSORSHIP INFORMATION PACKET

AFHE Convention Sponsors gain exceptional opportunities for exposure to new and experienced Arizona homeschool families. Sponsor involvement enhances the experience of our attendees and fosters growth for your organization and for ours! Download the 2024 SPONSORSHIP APPLICATION PACKET to share with your marketing or outreach specialists.

SPONSORSHIP APPLICATION FORM

Please read through the available packages described in the SPONSORSHIP INFORMATION PACKET (see above) before completing the CONVENTION SPONSOR APPLICATION FORM. Email vendors@afhe.org or convention@afhe.org with any questions.

DRAFT EXHIBIT HALL LAYOUT

This draft layout (downloadable pdf) shows the overall layout as well as booth numbering (for application reference only), premium booth locations, nonprofit areas, Young Entrepreneurs Marketplace, AFHE booths, and exhibit hall activities. DRAFT SUBJECT TO CHANGE. Speaker and sponsor booth assignments are tentative.

DISCOUNT HOTEL INFO

AFHE has contracted with the Hyatt Regency Phoenix to provide a discounted room rate when booking through our event link. Guests in AFHE's room block also receive a discount on parking in the adjacent garage (tall/oversized vehicles excepted). The Hyatt is an easy five-minute walk from the Convention Center. The link to our room block will be posted here in December.

YOUNG ENTREPRENEURS INFORMATION & APPLICATION

Arizona homeschool students and graduates ages 11-24 are invited to apply* for booth space in the Young Entrepreneur section of the exhibit hall at the 2024 AFHE Convention. We will review your application, and if it fits our criteria, we will send you an approval email with payment instructions. Your payment secures your booth space.
*The Young Entrepreneurs Information Packet and 2024 Young Entrepreneurs Application form will be released in January.

NON-EXHIBITOR ADVERTISING OPPORTUNITIES

Non-exhibitors can reach our convention attendees, too! Place copies of your flier or catalog in our convention welcome bags and/or place an ad in our retail quality full-color program magazine. This application will open in November 2023.
The AFHE Media Kit includes the terms of agreement which apply to all advertisers. Please review before completing your application.

ADDITIONAL ONSITE INFORMATION FOR VENDORS

(click through the slides below)

You may contact the service providers toward the end of May to order services after the service kit link has been created. You must have your booth number to place an order for electricity, WiFi, carpet, extra tables, etc. Booth numbers/assignments will be published in May.
NOTE: To get the best pricing, place your order at least THREE WEEKS BEFORE the AFHE Convention. Services may be ordered on site, but the price is usually much higher than pre-ordering.
MODERN EXPO & EVENTS
DECORATOR/EXPOSITION SERVICES
Extra furnishings (tables, chairs, couches), carpet, freight, shipping, special signs/graphics, material handling, etc.
801-983-8160
modernexpo.com / expo@modernexpo.com
COMMONWEALTH EXPO ELECTRIC
ELECTRICITY FOR YOUR BOOTH
602-253-5881
commonwealthexpo.com 
Online order form: commonwealthexpo.trekglobal.com
SMARTCITY NETWORKS
INTERNET, TELEPHONE
602-252-1770
smartcitynetworks.com
Regarding WiFi:
Complimentary WiFi is available in most public areas (hallways and lobbies) at the Phoenix Convention Center & Venues. A high speed Internet connection, for streaming videos and other large bandwidth needs, is available from SmartCity Networks.
Onsite options include: 
  • Instant Internet for $12.95/day (service is available in meeting rooms, not the Ballroom or Exhibit Hall)
  • Exhibitor Internet for $79.95/day. 
To obtain these services when you arrive onsite, visit the splash page pop-up when searching for a network with your device.
  • Name badges must all have an individual's name printed on them and may not be shared or transferred.
  • Each 10x10 booth rental (or 8x8 nonprofit booth) includes 3 badges, with a maximum of 9 badges per exhibitor having 3 or more booth spaces.
  • Additional name badges are available for purchase ($50 each). Please let us know if you need additional badges for your workers.
  • Badges may not be used for homeschooling parents that are not working a significant portion of the weekend in your booth. Exhibitor badges are not an opportunity for individuals to bypass the registration process and admission fees.
  • The AFHE exhibitor name badge must be worn at all times.
  • If you have your own company name badge, it may be worn so that it is not covering the AFHE name badge.
  • DEADLINE TO PROVIDE NAMES FOR PRE-PRINTED EXHIBITOR BADGES: JUNE 7, 2024
    If you have not already provided us with the names of those who will receive exhibitor badges for your booth, please do so by JUNE 7, 2024. If you do not know by June 7 who will be staffing your booth, you can let us know when you check in and the  names will be written on the badges by AFHE event staff.
LODGING - GROUP RATE AT THE HYATT REGENCY PHOENIX
The Hyatt Regency Phoenix has offered a special group discount rate of $135+tax up to quadruple occupancy. 25% on self-parking for those booking with our group. Details on page 17 of your EXHIBITOR INFORMATION PACKET.

**HYATT RESERVATION LINK**
NOTE: We usually fill our room block by early June. Book your room early to take advantage of the discount with our room block.

SCAM ALERT: AFHE does not contract with any other hotels nor do we have arrangements with any companies that book rooms for our event. Your privacy is important to us, as is your trust. We do not give out exhibitor contact information, with the exception of providing a list of vendors to the service providers at the Phoenix Convention Center so you can order services. The only thing we publish on our website is the link you provide for our Registered Exhibitor listing. It appears these scam companies follow the links and get phone numbers and email addresses off of exhibitors' websites. They contact exhibitors and say they are booking rooms on behalf of AFHE, which is not true.

If you have stayed at the Hyatt before as part of AFHE's room block during a previous AFHE Convention, you may receive an email from the Hyatt via Passkey. The link in that email will match the reservation link above and is legitimate.
EXHIBITOR INFORMATION BOOTH: The AFHE Exhibitor Information Booth is located near the front entrance of the exhibit hall and will be staffed during all exhibit hall hours on Friday and Saturday. We are here to serve you!

EXHIBITOR LOUNGE: A 20x30 curtained area for exhibitors only will be located on the north wall next to the Exhibitor Workshop pavilions. On Friday and Saturday mornings, there will be coffee available for exhibitors only.
(We would love to be able to replenish the coffee when it runs out, but with coffee at approx. $70/gallon from the PCC's contracted caterer, we are only able to offer a limited supply. Please do not fill personal insulated cups/thermoses, but rather use the cups provided to allow more of your fellow exhibitors to enjoy the complimentary coffee. There is a coffee concession in the main lobby.)

A water cooler with cups will be located in the Exhibitor Lounge throughout show hours Friday and Saturday. Service Team members will also be circulating through the exhibit hall several times per day to offer cups of water to exhibitors.
WHERE DO I PARK?
AFHE Convention attendees and exhibitors may purchase parking passes for the Jefferson Street Garage, located just south of the Convention Center at 333 E. Jefferson Street, through ParkWhiz.com. Advance purchase through ParkWhiz.com will guarantee you a space in this garage (parking passes available beginning in June). ParkWhiz.com also has a nice map you can use to view the downtown area and see the short walking distance from the garage to the South Building of the Convention Center.

Other parking is plentiful near the Phoenix Convention Center. Parking downtown costs approximately $10-$15 per day.
IF YOU WILL REQUIRE OVERSIZE VEHICLE PARKING, CONTACT CINDY DUELL at convention@afhe.org for that information.

DOWNTOWN PHOENIX WEBSITE
Visit dtphx.org for an interactive map with parking, restaurants, and road construction updates.

Parking garages closest to the South Building of the Phoenix Convention Center:
JEFFERSON STREET GARAGE
333 E. Jefferson Street, Phoenix
EAST GARAGE
602 E. Washington Street, Phoenix
Aventura Catering is the exclusive provider of food and beverage at the Phoenix Convention Center. Visitors to the Phoenix Convention Center are prohibited from bringing outside food and beverage into the facility. Aventura and AFHE have worked to providwe expanded options that serve a wide range of dietary and budgetary interests for attendees at the 2023 AFHE Home Education Convention. It is possible to make accommodations for a person with specific health concerns or an allergen-related restriction; please contact convention@afhe.org for more information.

Concessions located in the South Building (the location for our Convention) will offer an expanded menu developed specifically for our event, including more options for kids and more detailed labeling to address dietary concerns.

Eateries in the North Building will also provide convenient dining options, and items purchased at these eateries are permitted in the South Building.