Volunteers Make the AFHE Convention Possible!

Run almost entirely by volunteers, the Arizona Homeschool Convention hosted by AFHE is a great success due in large part to the amazing men and women who serve. Our volunteers help keep costs to a minimum while providing an excellent experience for our community. We are thankful to each and every volunteer who works so hard to make this event possible!

Volunteering at the AFHE Convention is a lot of fun, too! Many of our volunteers eagerly await the opportunity to sign up to help at the Convention. We appreciate each of our volunteers and pray you are blessed as you serve others and help make this event a wonderful experience for all!

VOLUNTEER QUESTIONS: conventionvolunteers@afhe.org
GENERAL CONVENTION QUESTIONS: convention@afhe.org or 602-235-2673 ext. 3

TOP 7 THINGS YOU NEED TO KNOW AS A VOLUNTEER
Key information for AFHE Convention Volunteers
2022 SCHEDULE OVERVIEW
Convention Schedule Overview
is listed on the
Details & Programming page.
WORKSHOP HOST
RESPONSIBILITIES

Workshop host responsibilities
are listed below.
FACILITY MAP
Get to know the building layout. (coming soon)

AFHE'S CULTURE OF SERVICE

  • You are so important! The AFHE Convention and your fellow attendees need you. Thank you for serving.
  • As a convention volunteer, you are an ambassador for AFHE and homeschooling. We serve a diverse community and every person matters. The AFHE culture of service is one of kindness, compassion, and treating people with respect and honor, regardless of our differences.
  • When issues arise, you might be the first contact to address the situation. Smile. Be kind. Help calm things down by being calm yourself.
  • Be prepared to answer some of the most commonly asked questions that people might have. Prior to serving, please review where things are and what's in the program. People will ask you things like where the restrooms are, how to purchase workshop recordings, what page of the program has the exhibit hall map, the location of the nursing moms lounge, etc. You don't have to have all of the answers, but a little advance preparation will cover most needs.

REQUIREMENTS

We are looking for mature, responsible, reliable adults to volunteer in a variety of positions at the AFHE Convention including workshop hosts, registration volunteers, booth hosts for speakers, and more. Volunteers must be willing to comply with the dress code, code of conduct, and any instructions provided by the Volunteer Coordinator or Convention Director.

Current AFHE membership is required. The opportunity to volunteer is a benefit of membership. If you are not a current* member, please join or renew before registering for the Convention. Free convention admission for those volunteering 5+ hours does not include annual membership.
(*Membership expiring August 1, 2022 or later is required.)


JOB DESCRIPTIONS

The following volunteer opportunities at the AFHE Convention may be filled by qualified adults (homeschooling parents, graduated homeschool parents, or homeschool grads). All volunteers should plan on arriving at assigned positions at least 10 minutes before your scheduled time to serve.

REGISTRATION VOLUNTEERS

Registration volunteers assist convention attendees with on-site registration, working under the direction of the On-Site Registration Coordinators.
  • Process on-site registrations (detailed directions will be provided at the convention).
  • Hand out welcome bags, convention programs, and name badges.
  • Direct any questions, issues that need to be resolved, membership inquiries, etc. to the on-site registration coordinator.

Preregistration volunteers on Friday morning
  • Preregistration volunteers must be physically able to stand up through their entire shift. There is not space behind the preregistration table for chairs.
  • Absolutely no children behind the preregistration tables.

WORKSHOP HOSTS

Workshop hosts are assigned to each general session workshop during the convention. Most workshop rooms will have two workshop hosts.
Each workshop room will have a clipboard for the workshop host that will include a detailed checklist for you to follow. Workshop hosts should arrive at the workshop room 15 minutes before the workshop is to start.
Workshop Host duties:
  • Greet attendees, help them find seats, encourage them to move in as the room fills.
  • Close the doors once the session has begun and most people have made it into the room.
  • About 30 minutes into the workshop, count the total number of people in the room and record attendance on the workshop host checklist.
  • Be attentive and available throughout the workshop in the event the speaker needs something during their session.
  • Facilitate successful recording of the workshop by kindly and thoughtfully asking parents with fussy/noisy babies/children or individuals talking on their cell phone to step out into the hall.
  • Hold up time cards for the speaker during the last 10 minutes of the session to let the speaker know how much time they have left (time card signs will be provided).
  • Turn in the completed workshop host checklist to the Volunteer Coordinator immediately following the workshop.
  • Name badges are required for access to all areas of the convention. Workshop hosts should direct anyone without a name badge to the Registration counter in the lobby to register and obtain a name badge.
  • Due to space limitations and safety issues, in the workshop rooms strollers will be limited to a few designated stroller parking spots in the back. Once those spots are filled, strollers must be parked in the hallway or at the AFHE Book Check and Stroller Parking booth just inside the exhibit hall. (Strollers are fine in the ballroom, hallways, and exhibit hall.) Wheeled carts may not block aisles.
ANNOUNCEMENTS: Workshop hosts will NOT be required to give the announcements or introduce the speakers. If the public speaking piece has kept you from volunteering as a workshop  host in the past, we have eliminated this obstacle.
IMPORTANT NOTE: As a workshop host, you will get to hear some of the speaker's presentation, but you will be working most of the session. Workshop hosts will not have time to sit and take notes during the session.

SPEAKER BOOTH HOSTS

All booths in the exhibit hall must be staffed from 10:00 AM - 6:30 PM Friday and 10:00 AM - 6:00 PM Saturday. Volunteers are scheduled to staff speaker booths while they are presenting workshops and during lunch, as needed.
  • Booth hosts make it possible for speakers to focus on teaching their workshops.
  • Booth hosts are not responsible for selling the speaker's products,  but may receive specific instructions from the speaker or speaker's assistant regarding other duties in the booth. Booth hosts may also simply monitor the booth until the speaker returns from their workshop.
  • Booth hosts do not need to have all of the answers. The primary responsibility is to make sure the speaker's booth is not left unattended.
  • Some speakers travel with their spouse or an assistant, others do not. You may or may not be staffing the speaker's booth alone. At times booth hosts may be assisting the speakers themselves when the speaker is not teaching a workshop.
  • If the speaker or speaker's spouse or assistant is in the booth while you are serving, please remember that you are there to serve and assist, making it possible for them to interact with attendees who approach their booth. This is meant to be an opportunity for you to visit with the speaker, although that opportunity may arise during a lull. Convention attendees patronizing the booth should have priority in asking questions of the speaker.
  • Booth hosts should remain at the speaker booth they are assigned to until the next booth host has arrived and you have given them all of the instructions the speaker has left for his/her booth, or earlier if you are released by the speaker or speaker's spouse or assistant.

GREETERS & USHERS

GREETERS
Greeters are needed Friday and Saturday mornings to welcome and direct attendees as they arrive at the Convention Center. Greeters must be friendly and also confident, able to respond with grace under pressure during a very busy, hectic time of day. Greeters will be stationed in various places to welcome attendees, ask whether they pre-registered, and direct them to the appropriate spot to check in.

USHERS FOR KEYNOTES
During the keynote sessions on Friday and Saturday mornings and Friday afternoon, we will need several adults who will be stationed at key spots in the ballroom to help attendees find seats. At least two of the ushers should be men. Ushers must be friendly and also able to confidently deal with any challenges that arise in a calm, steady manner. Ushers will also assist the keynote workshop hosts as needed in addressing noisy/fussy babies/children by kindly and thoughtfully asking them to step out into the lobby until their child has quieted to assist with recording quality and also not to be a distraction to those around them.

BUY IT HERE!  RECEIPT CHECKERS

AFHE is hosting our Buy It Here! promotion again this year. The purpose is to encourage on-site shopping from our exhibitors. For every $25 an adult attendee spends at an exhibitor booth, they receive one entry in a drawing. AFHE will be awarding four $100 cash prizes plus giving out prizes donated by our exhibitors. Between 12:00 and 5:15 PM Saturday, we need volunteers to check and total receipts and give out tickets for the Buy It Here! promotion.

VOLUNTEER ESSENTIALS

VOLUNTEER BENEFITS

FREE ADMISSION: SERVING FIVE HOURS* OR MORE
Volunteers that commit to working 5 hours* or more can receive free admission to the convention.
*A husband and wife may split the hours, but will be scheduled for six hours (instead of five as for an individual volunteer).

NOTE: Free convention admission does not include AFHE membership, children or teen admission, teen program fee, parking, food, etc. Free convention admission for AFHE volunteers does include free spouse admission. Free spouse admission only applies to AFHE volunteers. Those volunteering for an exhibitor are handled differently. See additional information in the Exhibitor Volunteers section above.

FREE WORKSHOP RECORDING: SERVING LESS THAN FIVE HOURS
Volunteers who work less than 5 hours will receive a voucher to receive a free workshop recording of their choice for each hour served. Recording vouchers must be redeemed at the Resounding Voice counter in the lobby by 5:00 PM Saturday, July 16, 2022.

THE BASICS

If you have signed up for 5+ volunteer hours to earn free admission, DO NOT STAND IN THE PRE-REGISTRATION LINE. Go directly to Volunteer Check-in at the front end of the Registration counters when you arrive. 
  • Check in as soon as you arrive at the Convention Center lobby to let the Volunteer Coordinator and her team know you're there. This is where you will pick up your name badge envelope, convention program, and welcome bag.
  • It's worth repeating: Do not go to the pre-registration line.
Arrive 10 minutes before your scheduled time to work.
  • You are needed. Please do not be late. We do not have extra volunteers waiting in the wings.
  • Set an alarm on your phone if needed to help you arrive on time.
Contact the Volunteer Coordinator immediately if you are going to be late or cannot make it.
  • We are counting on you, but we realize that things outside your control can happen on occasion such as sickness, traffic delays, etc.
  • If you are going to be late or are unable to make it, please contact the Volunteer Coordinator by cell phone right away (call or text). She will share her cell number with all registered volunteers by email through SignUp Genius.
  • During the convention, we will not be able to check email Thursday, Friday, or Saturday. It is a very busy weekend for our team and we don't want to miss connecting with you, so please use the cell phone number provided for volunteer-related issues or the AFHE voicemail number for other issues.
IMPORTANT: Please make childcare arrangements
  • If you are bringing your children with you to the convention, please make arrangements with your spouse or a friend to care for them during the hours you are scheduled to volunteer. The volunteer positions we have available are not a family volunteer opportunity.

DRESS CODE

We expect all of our volunteers to dress in a professional, modest manner. You will be representing AFHE and the homeschooling community in general. For this reason, and because attendees at the conference share a wide variety of convictions about clothing, we ask that all volunteers follow a dress code. Please come dressed in business casual attire each day that you are scheduled to volunteer.

LADIES:  Slacks or a skirt with a nice top are preferred. Nice jeans, without shred/holes, or capris are acceptable.
MEN: Slacks with a button-up shirt or polo shirt are preferred. Nice jeans are acceptable.
WHAT NOT TO WEAR: Please do not wear shorts, short skirts, tank tops, blouses with cleavage or midriff showing, clothing that is too form-fitting or revealing.
No t-shirts unless serving as part of the Service Team crew.

CODE OF CONDUCT

We expect that all of our volunteers will conduct themselves in a polite, professional manner. It is a blessing to be able to serve one another at this event and we expect that our volunteers will be cheerful, helpful, and ready to serve, treating all attendees with care and respect.

AFHE exists to inspire parents to home educate their children; promote parent-directed home-based education; preserve the freedom to homeschool; and support parents who choose a home-based education option for their children. While you are serving at the AFHE Convention, we ask that your conversation and comments focus on supporting this vision as well. If there are questions about education options, please feel free to direct people to homeschool@afhe.org or to the Mentoring Moms booth during the Convention.

The AFHE Board of Directors operates from a Christian perspective and biblical worldview and makes decisions from the ethical and moral standards established in the Bible. Convention volunteers must support this philosophy.

In addition, volunteers are not permitted to promote their own businesses or endeavors, campaign for or promote political parties or candidates, etc. at the AFHE Convention. While you are serving, your sole focus is on your role as a workshop host, booth host, registration volunteer, etc.

Volunteers must not be involved in any illegal or unethical activity and cannot ever have been convicted of a felony. If the volunteer’s situation changes and you become involved in any activity that would reflect negatively on the homeschool community or AFHE, you agree to withdraw your volunteer application or cancel your service commitment immediately.

EXHIBITOR VOLUNTEERS - CLARIFICATION

A number of our convention exhibitors enlist the help of homeschool moms and dads to assist with running their booths. Please note that exhibitor volunteers are not volunteering for AFHE and do not qualify for free admission through AFHE regardless of the number of hours worked.  Exhibitors may offer their own incentives to parents who volunteer in their booths, but free convention admission is not available through an exhibitor company.

Each exhibitor receives a certain number of name badges with their booth space rental, and they must use those name badges for anyone working in their booth, whether employees or volunteers, purchasing additional badges per person if needed. Every person working in a booth must have an exhibitor name badge. Please note: an exhibitor badge is not a convention admission badge.

Thus, for example, if a wife volunteers for several hours at an exhibitor's booth, the wife will receive an exhibitor name badge from the exhibitor, but neither spouse receives free convention admission (because the wife is not volunteering for AFHE).

Contact us with questions or for clarification at convention@afhe.org.

AFHE Service Team - Homeschool Teens and Grads

Do you have a teen ages 14+ or a homeschool graduate who enjoys volunteering? The AFHE Service Team is a fun way for graduates and older teens to enjoy the AFHE Convention and help make it a great success, too! We have a separate application and scheduling process for the Service Team.