22nd Annual AFHE Sr. Grad Ceremony
Graduate Information

Friday, May 23, 2014
7:00 - 9:00 PM
Phoenix First Assembly
13613 N. Cave Creek Road
Phoenix, AZ 85022


 

Dear Graduate and Family,

This page provides many important details regarding this year's ceremony. We strongly recommend that you print a copy now so that you may refer to the information as needed while you prepare for this occasion. We look forward to celebrating with you at the AFHE Senior High Graduate Recognition Ceremony. An email with this information was sent on April 17, 2014 to all registered graduates.

Mandatory Rehearsal: Arrive by 1:40 PM

Graduates check in for rehearsal on May 23 at 1:40 PM
South Lobby, Phoenix First Assembly

A mandatory rehearsal will be held Friday, May 23, from 2:00-4:00 PM. Please allow plenty of time for traffic and parking. Before the rehearsal begins, graduates will need to check in, hand in their posters, buy dinner tickets (if desired), and find their seats in the sanctuary so that we may start the rehearsal promptly at 2:00 PM.

This is our only rehearsal so please arrive on time. We will be going over seating arrangements, line-up order, procession practice, and receiving of certificates. None of this can be accomplished without every graduate present. Family members and friends may wait in the lobby. Graduates and ceremony participants only will be permitted in the sanctuary during the rehearsal.

Conduct

The volunteers have taken great care to make this ceremony momentous. Any graduate who fails to conduct himself/herself with proper decorum or follow the instructions of the committee will be promptly escorted out by the ushers.

Posters

Graduate posters will be on display during the evening of the ceremony for guests to view. Please cut a poster board or foam board precisely to the dimensions of 16" wide by 20" tall. Posters should have a vertical orientation (taller than they are wide). Do not frame. Include favorite pictures and mementos on the poster that highlight your interests and accomplishments. Use your creativity so that your poster will reflect who you are. Please use photos that are modest (no swimwear, etc.) as this is a reverent, formal, family event. Posters with inappropriate images will not be displayed at the ceremony. Make sure your name and hometown are listed prominently on the front. Uncluttered posters have proven to be more appealing and effective. Keep the poster lightweight so that it can be easily hung. Please bring your poster when you check in at the Friday afternoon rehearsal. Take your poster home when you leave after the ceremony. We cannot be responsible for posters left at the ceremony.

Dinner Options

Graduates will have approximately two hours to eat dinner and get dressed in their formal clothing. To help with this short time frame, AFHE is providing an opportunity for graduates to eat on-site. AFHE will be selling tickets at check in for a pizza dinner in the sanctuary building. Tickets will be $5.00 and include two slices of pizza, salad, a cookie, and a bottle of water. Parents and siblings are welcome to participate in this convenient dinner option as well.  Graduates may also bring in their own dinner or go to a nearby restaurant to eat.

Dinner RSVP requested by May 16

Please let us know if you plan to purchase tickets for the pizza dinner by filling out this short RSVP form:
https://afhe.webconnex.com/srgrad_dinner

Nearby fast food restaurants

Graduates may choose to go out to eat dinner. There are a number of restaurants near Phoenix First Assembly. We have provided a map for your reference.
MAP: RESTAURANTS NEAR PFA (pdf)

 

Arrival for Ceremony

All graduates dressed and ready to put on caps and gowns at 6:15 PM

All graduates should plan to return to Phoenix First Assembly for the ceremony by no later than 6:15 PM Graduates should report to the choir room to the left of the South Lobby. Please arrive in dress clothes, with hair and makeup complete, ready to put on your cap and gown. All personal belongings and valuables should be given to a family member prior to arriving. Personal items and valuables should not be left in this room during the ceremony. Please plan ahead.

Caps, Gowns, & Tassels

Your cap and gown have been ordered. Gowns will be at Phoenix First Assembly ready for you to put on the night of the ceremony. The caps, gowns and tassels will belong to the graduates. Volunteers steam the gowns so they are hanging and ready for you.  There are several volunteers in the gown room to assist the grads if needed.  Graduates will wear caps and gowns over dress clothes with dress shoes, dress boots, or dress cowboy boots (i.e. no denim, no shorts, no sneakers/tennis shoes, no flip flops). Ties will be worn inside the gown. No embellishments (honor cords, hat decorations, etc.) are allowed. This is mandatory for participation.

Arrive promptly at the choir room at 6:15 PM dressed in your formal attire, with hair and make-up complete, so there is adequate time to put on gowns and check cap/hair in the mirror before lining up.

Seating

DOORS OPEN AT 6:00 PM

Sanctuary doors will be opened at 6:00 PM. The ceremony will begin promptly at 7:00 PM. Please notify your guests to allow plenty of time for traffic and parking so that everyone is seated by 7:00 PM.

There will be plenty of seating for families and their guests. Seats cannot be reserved during or after the rehearsal. Families are allowed to save seats from the time of entry at 6:00 PM. Please honor AFHE reserved seating areas as they are necessary for committee members involved during the ceremony. Parents, please remember to be considerate of those seated around you. If small children become fussy, please take them to the foyer. We request that air horns not be used during the ceremony. Also, please notify your guests that Phoenix First Assembly does not permit helium balloons in the building. Family and guests might wish to bring a sweater or jacket as the church can be chilly at times.

Photographs

Each graduate will receive two 5x7 prints in a folio, one of him/herself receiving his/her certificate and one individual, posed photo. These two photos are included in the registration fee. These photos will be printed during the ceremony and need to be picked up in the North Lobby following the ceremony. Additional copies of these two photos will be available for free download about a week after the ceremony.  The photographer will have a printed card with the download information for you.

Family Photo Option

Following the ceremony, the photographer will have an area set up for formal family photos if you choose.  There is no prior registration for this service.  These family photos will be available for purchase online about a week after the ceremony.  The photographer will have a printed card with the ordering information for you.

DVDs

For those who have not pre-ordered DVDs of the ceremony, they can be purchased the night of the ceremony for $15 each in the lobby. We accept cash, check (payable to AFHE), or credit card (Visa, MasterCard, or Discover). The DVDs must be paid for when ordering and will be shipped when completed.

Publicity Photos

Photographs taken by AFHE representatives at this event may appear in the Arizona Home Education Journal, on the AFHE website, AFHE social media pages, or in other AFHE publications at AFHE’s discretion.



QUESTIONS

Rick and Linda Crosby
AFHE Sr. Grad Liaisons
srgrad@afhe.org