21st Annual Senior High Graduate Recognition Ceremony
Hosted by AFHE
Friday, May 31, 2013
7:00 - 9:00 p.m.
Phoenix Convention Center
33 S. 3rd Street
Phoenix, AZ 85004
Information for Graduates
Dear Graduate and Family,
We are pleased to announce that the evening's commencement address will be given by Congressman Trent Franks.
Graduates check in for rehearsal on May 31 at 12:45 p.m.
A mandatory rehearsal will be held Friday, May 31 from 1:00 - 3:00 p.m. Please allow plenty of time for downtown traffic and parking for the graduate to check in for rehearsal at 12:45 p.m. Graduates need to meet in the ballroom at the Phoenix Convention Center, South Building Ballroom. This is our only rehearsal so please arrive on time. We will be going over seating arrangements, line-up order, procession practice, and receiving of certificates. None of this can be accomplished without every graduate present. Family members and friends are not permitted to wait in the ballroom during rehearsal.
The volunteers have taken great care to make this ceremony momentous. Any graduate who fails to conduct himself/herself with proper decorum will be promptly escorted out by the ushers.
Posters will be on display during the evening of the ceremony for guests to view. Please cut a poster board or foam board precisely to the dimensions of 16" wide by 20" tall. Do not frame. Include favorite pictures and mementos on the poster that highlight your interests and accomplishments. Use your creativity so that your poster will reflect who you are. Please use photos that are modest (no swimwear, etc.). This is a reverent, formal, family event. Posters with inappropriate images will not be displayed at the ceremony. Make sure your name and hometown are listed prominently on the front. Your name, address, phone number, and email address should be written on the back of the poster. Please label all photographs and mementos. Uncluttered posters have proven to be more appealing and effective. Keep the poster lightweight so that it can be easily hung. Please bring your poster to the Friday afternoon rehearsal. Take your poster home when you leave after the ceremony. We cannot be responsible for posters left at the convention center.
ARRIVAL FOR CEREMONY
All graduates should plan to return to the convention center for the ceremony by no later than 6:15 p.m. Please come in dress clothes, with hair and makeup complete, and ready to put on your cap and gown. Graduates should report to Room 167. All personal belongings and valuables should be given to family members prior to arriving and cannot be left in this room during the ceremony. Please plan ahead.
CAP AND GOWN
Your cap and gown have been ordered. Gowns will be at the convention center ready for you to put on the night of the ceremony. The caps and gowns will belong to the graduates. Graduates will wear caps and gowns over dress clothes with dress shoes, dress boots, or dress cowboy boots (i.e. no denim, no shorts, no sneakers/tennis shoes, no flip flops). Ties will be worn inside the gown. No embellishments (honor cords, etc.) are allowed. This is mandatory for participation.
Arrive promptly at 6:15 p.m. so there is adequate time to put on gowns and check cap/hair in the mirror before lining up.
We anticipate that there will be plenty of seating for families and their guests. Seats cannot be reserved after rehearsal. Families are allowed to save seats from the time of entry at 6:00 p.m. Please honor AFHE reserved seating areas as they are necessary for committee members involved during the ceremony. Parents, please remember to be considerate of those seated around you. If small children become fussy, please take them to the foyer. We request that air horns not be used during the ceremony. Also, please notify your guests that the convention center does not permit helium balloons in the building. Family and guests might wish to bring a sweater or jacket as the convention center can be chilly at times.
Each graduate will receive two copies of a 5x7 formal photograph of him/herself receiving his/her certificate. (These two photos are included in the registration fee.) You will receive the photographs in August. A casual photo will be taken as the student exits the stage and can be ordered from the photographer for an additional cost. Also, additional prints of the formal photograph can be ordered later from the photographer at www.loucoopey.com . The photographer will be available after the ceremony for graduates who wish to pose for additional custom photos. No advance registration is necessary for this service.
For those who have not pre-ordered DVDs of the ceremony, they can be purchased the night of the ceremony for $35 each. Please bring cash or check only to the ordering table in the lobby outside the ceremony. The DVDs must be paid for when ordering and will arrive in August.
TICKETS FOR ADMISSION
This is a free event sponsored by AFHE. However, the Phoenix Convention Center has a ticket issuing policy that we will be honoring in order to comply with their fire code regulations. We only have one ticket available per seat. The ticket table will be located in the South Ballroom Lobby, South Building. Upon arrival to the ceremony, all attendees must first stop by this table to receive a ticket. Each attendee will then take his/her ticket to the security guards at the doors to be admitted to the ceremony. Each person will receive only one ticket. We will not be handing out groups of tickets to be spread among family members or friends. Each person must get his/her own ticket. If you have family members or members of your party that may be arriving late, they will still have to stop by the ticket table to pick up their ticket.
Tickets will be available at 5:50 p.m. The doors to the ballroom open at 6:00 p.m. The ceremony starts promptly at 7:00. Please have your guests allow plenty of time for downtown traffic and parking.
This page provides many important details regarding this year's ceremony. We strongly recommend that you print a copy now so that you may refer to the information as needed while you prepare for this occasion. We look forward to celebrating with you at the AFHE Senior High Graduate Recognition Ceremony.