FREQUENLY ASKED QUESTIONS
ABOUT THE AFHE CONVENTION
This page provides answers to the questions that are most commonly asked about the Arizona Home Education Convention and Curriculum Fair. Topics are listed alphabetically. Click on any topic in the list below to read the questions and answers pertaining to that topic, or scroll down to read through all of the FAQs.
CHILDREN & TEENS
DISTRIBUTION / COLLECTION OF MATERIALS PROHIBITED
FIRST-TIME ATTENDEES DISCOUNT ADMISSION
FOOD / DINING OPTIONS
FRIDAY NIGHT FAMILY ENTERTAINMENT
SUPPORT GROUP BOOTH
Q: Can I bring my children to the convention?
A: Children may attend the convention with their parents. There is a $10 admission fee for each child age 3 and older. We do not have a children's program at our convention. Children under 12 must remain with their parents at all times. Children are welcome in any of the adult workshop sessions provided they are not disruptive and they are accompanied by a parent or responsible adult. There is no charge for infants and we do provide a curtained area for moms in the exhibit hall for nursing and feeding infants.
Q: Why is there a charge for children and teens to attend?
A: We charge for children because we are not equipped to handle a very large number of children at the Convention Center. The convention is geared toward adults. We understand, however, that some cannot arrange childcare and we want to give them the option to bring their children if necessary. Arizona is part of a shrinking minority around the country in extending this option. Please be respectful of the Convention Center property and staff since they have been so gracious in allowing us to continue this practice.
Q: What is there for teens to do at the convention?
A: We are pleased to offer a two-day Teen Program at the convention for homeschooled students age 12-18. Details can be found on the page. The fee for teens participating in the Teen Program is $15 per student and is limited to the first 400 teens to register. Regular teen admission to the convention (for those not participating in the Teen Program) is $10 per student. Teens are also invited to attend and enjoy any of the other workshop sessions and the exhibit hall. We ask that they conduct themselves as well-mannered young men and women at all times.
Q: How do I register my unmarried homeschool graduate still living at home or attending college?
A: Unmarried homeschool graduates who are still living at home or attending college are permitted to register for the convention with their parents for $10 each (or $15 for age 19 and younger participating in the Teen Program). If a homeschool graduate is married or no longer living at home, they must register separately as adults and pay the full admission price.
Q: What do you do with the information from the completed surveys?
A: We use this information to help us make future conventions an even better experience for those in attendance. We also compile statistical information from certain questions.
Q: What do I do with my completed survey?
A: There will be a basket near the registration counter for completed surveys starting Friday late afternoon.
Q: Is it true I can enter a drawing if I turn in my completed survey?
A: Yes! Complete your survey, turn it in at the registration counter, fill out a prize drawing slip with your name, address, and phone number, and you will be entered in the prize drawing! Four names will be drawn for a gift card and ten names will be drawn for a free workshop CD from the convention. One survey and one prize drawing slip entry per family, please.
Q: How will I find out if I won?
A: We will mail you a certificate to notify you that you have won approximately 4 weeks after the convention.
Q: How would I redeem my certificate for a free workshop recording if I win?
A: Workshop CDs can be ordered from following the convention on their website. Instructions will be provided with the certificates mailed to the winners. NOTE: Some speakers limit the sale of their workshop recordings from our convention to on-site sales only and may not be available following the convention.
Q: Can I pass out fliers about my business, group, organization, club, church, etc.?
A: No. The distribution of materials at the convention is prohibited. There are three sanctioned opportunities for sharing information with convention attendees about businesses, organizations, clubs, products, services, etc. which must meet certain criteria and be approved. These three approved avenues are renting booth space, participating in the goody bags, or purchasing ad space in the convention program. There is an application/contract process and fees associated with each of these three options. We do not allow people to hand out fliers, brochures, business cards, or other materials outside of one of these avenues out of fairness to those who have paid for these opportunities. Any fliers, brochures, cards, catalogs, etc. found on tables, in public areas outside booth space, in restrooms, etc. will be picked up and discarded.
Q: How do I find out about booth space, goody bags, or advertising in the convention program?
Q: What about Homeschool Support Group fliers and brochures?
A: There will be a support group booth in the exhibit hall next to the Mentoring Moms booth just inside the entrance to the exhibit hall. Support groups that are listed on the AFHE website are invited to sign up to have their brochure displayed in the Support Group booth. Contact the AFHE Support Group Liaison at to sign your group up no later than May 13, 2013. Instructions will be provided at that time. Brochures/fliers must be mailed to the AFHE Support Group Liaison prior to the convention.
Q: Can we put out a box to collect eyeglasses, cell phones, etc. at the convention?
A: No. These types of service project collections are not permitted at the convention.
Q: What types of exhibitors are permitted to have booths in the Exhibit Hall?
A: We focus on exhibitors who assist and encourage parents in their efforts to teach their own children at home. A few groups who enrich the homeschool experience are included as space allows. You will not find schools or teaching services in our hall who specialize in “out-of-home” education. Some information on privately funded teaching services may be found in our goody bag.
Q: What hours will the exhibit hall be open?
A: The exhibit hall is open from 10:00 am to 7:00 pm Friday and Saturday.
Q: Why don't you open the exhibit hall earlier than 10:00 AM?
A: The exhibit hall opens at 10:00 am to allow the vendors to stay open later. This allows for more shopping time for convention attendees after the workshops have ended. The exhibit hall closes at 7:00 pm both days.
Q: Do I have to register for the convention if I just want to come and shop in the exhibit hall?
A: Yes. We sell admission as a package deal. Our admission price gives you access to all. We do not sell an exhibit-hall-only pass.
Q: What is the First-Time Attendees Discount Admission?
A: For three years, we offered a Parents of Preschoolers free admission program that was very well received. In 2012, we decided to expand to reach more first-time attendees. In place of the Parents of Preschoolers program we are offering a special discount rate to all parents who are first-time attendees (limit first 500 to request a coupon code and register). This is a great way to invite new families to come to the convention and learn more about parent-led, family-funded, relationship-based home education.
Q: Who qualifies for the first-time attendee discount?
A: The only requirement is that you must not have ever registered for or attended our convention before.
Q: What is the discount admission fee?
A: First-time attendees will have the opportunity to attend our convention for just $10 per adult.
Q: How many people can take advantage of the first-time attendee discount?
A: This offer is limited to the first 500 adult registrants who are first-time attendees who request a coupon code and register before the early registration deadline.
Q: How does a first-time attendee get the discount?
A: If you qualify for this discount, please contact us at email@example.com to receive a FIRST-TIME ATTENDEE COUPON CODE. Then register online using the special registration link provided to you no later than May 13, 2013. Contact us early when registration opens in February. First-time attendee discounts are limited to the first 500 that contact us for a coupon code.
Q: What is the registration deadline for the first-time attendee discount?
A: This special discount for first-time attendees is being offered during the early registration period. The first 500 first-time attendees that contact us and receive a coupon code must register no later than May 13.
Q: Can I register at the door and receive the first-time attendee discount?
A: No. Early registration by May 13, 2013 is required to participate in the discount admission for first-time attendees and is only available to those who received a coupon code.
Q: Where can I purchase food?
A: Food is available for purchase from on-site concessions during convention hours for your convenience. In addition, numerous fast food locations and restaurants are within walking distance.
PCC’S NEW FOOD POLICY: The Phoenix Convention Center is now allowing us to bring in outside food. However, the policy is that you may only bring individual lunches or food items per person. So, if you purchase food at a nearby fast food restaurant or you bring in your own sack lunch, you must have one sack/package per person. PCC will not allow families to bring in lunch orders for multiple people in one sack/package. Please, no family picnic baskets, ice chests, large pizzas, etc.
Q: How do I purchase admission to the Friday Night Family Entertainment event?
A: Convention attendees can purchase discount admission with early registration.
Q: Can admission be purchased at the door?
Q: Can admission be purchased in advance for people who are not attending the convention?
Q: What if I lose or forget my name badge or ticket?
A: Tickets are required for admission to the Friday Night event. Replacement tickets will need to be purchased at the door for the at-the-door ticket price of $10 each.
Q: What is the admission price for grandparents?
A: We understand the importance of grandparents in the homeschool process. Non-homeschooling grandparents are always free if they come with their adult children who are registered for the convention. Grandparents who are still homeschooling one or more children of their own must register separately and pay the full admission fee.
Q: What if I pre-registered, but didn't register my parent (a non-homeschooling grandparent)?
A: You will need to fill out an on-site registration card and go to one of the on-site registration lines to register the non-homeschooling grandparent. The pre-registration express check-in lanes are only for those who already have their name badges. There is no charge for non-homeschooling grandparents who register at the door, but they must attend the convention with their adult child/ren who are registered for the convention (either through early registration or on-site registration).
Q: What is the pre-convention mini-conference?
A: On Thursday afternoon, June 13, prior to the convention’s start, we will present a free mini-conference for those who are considering educating their children at home or those who are new to homeschooling. DETAILS
Q: Is there a fee to attend?
A: This mini-conference is free of charge.
Q: How do I register?
A: No advance registration is required. Just come on down and join us! You will need to pay for parking, which runs approximately $10-$15 per day near the Phoenix Convention Center.
Q: Can I attend the homeschool convention, too?
A: Yes! We encourage you to attend the homeschool convention in addition to the Considering Homeschooling pre-convention mini-conference. You'll need to register for the convention and pay the convention registration fee.
Q: Is there a discount to attend the homeschool convention if I attend the mini-conference Thursday?
A: No. The only discount available is the early registration discount described below in the Registration section.
Q: Can I invite others to the mini-conference?
A: Yes! Please share this opportunity with anyone you know who is thinking about teaching their children at home. We are also offering a second track this year at the same time as the Considering Homeschooling mini-conference for parents who are teaching struggling learners.
Q: Is there childcare? Can I bring my children with me?
A: Childcare is not provided. This pre-convention mini-conference is geared for adults and takes place during exhibitor set-up for the AFHE Home Education Convention. For your children's safety and to allow you to glean all that you can from these mini-conference sessions, we encourage you to make childcare arrangements early.
Q: What is the purpose of the name badges?
A: Your name badge is your admission for both days to all areas of the convention including speaker sessions, workshops, and the exhibit hall. Your name badge must be worn at all times.
Q: What do I do if I forget or lose my name badge?
A: A replacement name badge may be purchased at the registration counter in the lobby for a fee. Our on-site registration coordinators will verify registration for the convention before issuing a replacement name badge.
Q: If we pre-register, when will we receive our name badges?
A: Convention attendees who do the early registration will receive their name badges in the mail approximately 3 weeks after registering. Please be patient. It is a busy time of year and we are processing many registrations as well as AFHE membership applications. If you registered more than 4 weeks ago and you have not received your name badges in the mail yet, please send us an email with your name, phone number, and email address to firstname.lastname@example.org so we can check on the status of your registration.
Q: Can I share my name badge with someone?
A: No. Name badges cannot be shared or transferred to anyone else.
Q: I'd like to invite my pastor to attend the convention. How does he/she register?
A: We invite non-homeschooling pastors to attend the convention free of charge as a means to share the vision of home education and to build strong relationships with churches. This offer is extended to pastors who do not teach their own children at home currently, but are interested in learning more about homeschooling. Registration by May 13, 2013 is required for free admission for non-homeschooling pastors. Please have your pastor contact us at email@example.com prior to May 13 to receive registration instructions.
Q: I am a pastor and I homeschool my children. Can I get in for free?
A: Unfortunately, no. Free admission is only offered to non-homeschooling pastors. The purpose as described above is to share the vision of home education with pastors and to build strong relationships with churches.
Q: I have pre-registered for the convention, but I am unable to attend. Can I get a refund?
A: Our policy, as published in our promotional materials and on our website, is that all convention fees are non-refundable.
Q: Can I give my name tag to a friend to use if I cannot attend?
A: Unfortunately, no. Registration is non-transferrable.
Q: When does convention registration open?
A: Early registration is open February 1 through May 13, 2013.
Q: How do I register to attend the convention?
A: Early registration is being handled completely online this year. Visit the REGISTRATION PAGE for information and to register your family for the convention. All early discount convention registrations must be completed no later than May 13, 2013.
Q: How do I register after May 13, 2013?
A: After May 13 registration is only available at the door for full price (individual or married couple) regardless of membership status. To register at the door, go to the registration area in the lobby of the Phoenix Convention Center, South Building. Fill out a registration card located at the tables in the lobby. Take your completed registration card and your payment to one of the on-site registration lines and we will take care of you. On-site payment options include cash, check with proper ID, and credit card (Visa or MasterCard only).
Q: How do I participate in the early registration discount?
A: Register online no later than May 13, 2013.
Q: How much is registration if I register by the early registration deadline?
A: The early registration convention admission fee is just $40 per individual or married couple. The early registration discount is only available to current AFHE members. If you are not a current member, you can join or renew your AFHE membership as part of the convention registration process for $25. (The registration fee for new/renewing members is $65 ... $40 admission plus $25 membership fee.)
Q: Why is AFHE membership required?
A: The early registration discount is a benefit of AFHE membership. You must be a current member of AFHE at the time of the convention in order to enjoy the discount with early registration. Your AFHE membership allows you to stay connected with our organization throughout the year.
Q: Why is early registration only available online?
A: We are working hard to streamline our processes so that we are able to get registrations handled as quickly as possible, name badges mailed out in a timely manner, and keep our prices affordable. As many state homeschool organizations around the country have done, we have made the transition to have early registration taking place entirely online this year.
Q: Can I register at the door?
Q: What time does on-site registration begin?
A: Registration opens at 8:00 am both Friday and Saturday.
Q: What is the admission price at the door?
A: $85 for an individual or married couple and $10 per child or teen ages 3-19. Infants (2 and under) are free. 12-18 year olds who wish to participate in the teen program are $15 each (if space is still available in the Teen Program). Forms of payment accepted at the door include cash, check with proper ID, and credit card (Visa or MasterCard only). On-site registration includes a free one-year AFHE membership.
Q: Why did the price go up in 2012?
A: In spite of significant fee increases each year at the Phoenix Convention Center, we had not raised our prices in five years. In 2012 we found that we could not continue absorbing the fee increases for the facility without substantially affecting our ability to host a quality convention and serve the homeschool community throughout the year. We are proud that we have been able to streamline our process in order to keep our prices affordable. Even with the admission fee increase in 2012, we think you will agree that it is the best value for the money you will find anywhere!
Q: If my husband/wife cannot attend with me, can I bring a friend?
A: You may bring a friend, however, they will have to pay the full convention admission fee. We give free spouse admission to encourage couples to attend together. This is because we see the importance of couples to be “of one mind” in their education decisions. We do not have any other group discounts.
Q: Is there a discount if my spouse cannot attend with me?
A: No. As described in the previous question we give free spouse admission to encourage couples to attend together. We do not offer a discount if the spouse is unable to attend.
Q: Is there a discount if I can only attend one day?
A: No. We have one price which includes either day or both days. Our fee is quite reasonable even if you are only able to attend one day.
Q: If I pre-register, where do I check in when I arrive at the Convention Center?
A: There will be special pre-registrationcheck-in lines for those who took advantage of early registration. Present your name badges to the volunteer at one of the pre-registration lines and they will give you your name badge holders/lanyards along with a convention program and a goody bag.
Q: What if I pre-registered, but plan on bringing an additional child or teen?
A: You will need to fill out an on-site registration card and go to one of the on-site registration lines to pay for the additional child or teen.
Q: I live in another state. Do I have to pay the membership fee to participate in early discount registration?
A: Yes. We do not have a non-member early registration price. We would be happy to add you to our maiing list and send you our quarterly magazine, which is a benefit of membership.
Q: What is the support group booth?
A: The support group booth will be adjacent to the Mentoring Moms booth located inside the exhibit hall near the entrance on the left side. The purpose of this booth is to display information about Arizona homeschool support groups so that families at the convention can find groups in their area with which they can connect. We believe participation in a local homeschool group is a good way to build relationships with fellow homeschoolers, to support one another in the home education journey, and to build a strong homeschool community.
Q: Who can put a brochure/flier in the support group booth?
A: Groups that are listed on the AFHE website Support Groups page are invited to participate. Advance sign up is required.
Q: How do I sign up my group to participate?
Q: What is the deadline to sign up?
A: Please sign your group up no later than May 13, 2013.
Q: Do I bring my group's brochures with me to the Convention Center?
A: No. Brochures/fliers must be mailed to the AFHE Support Group Liaison prior to the convention so that we can get the support group booth prepared on Thursday during set up. Once you are signed up, we will provide instructions on where to mail your brochures and the deadline to send them.
Q: Can we bring a 3-panel display or poster about our group?
A: No. Space is limited in the support group booth and we are limiting information to a bundle of one flier or brochure for each group.
Q: Why are volunteers important at the convention?
A: Our convention is run entirely by volunteers, from the directors to the registration staff. Our volunteer workers help keep costs to a minimum while continuing to provide an excellent conference.
Q: What do volunteers do at the convention?
A: We are looking for mature, responsible, reliable adults to volunteer in a variety of positions at our convention including booth hosts for speakers, workshop hosts, and registration volunteers.
Q: How long would my shift as a volunteer last?
A: Volunteers must serve a minimum of 1 hour. Generally people work between 1 and 5 hours. A minimum of 5 hours of on-site volunteer service is required for free admission.
Q: Must I be an AFHE member in order to volunteer?
A: Yes, AFHE membership is required to volunteer. We offer our members the opportunity to volunteer at the convention as a benefit of membership.
Q: What is the deadline to sign up as a volunteer?
A: All volunteers are asked to sign up as a volunteer and register for the convention no later than May 13, 2013 (the early registration date). This allows us to finalize the volunteer schedules and mail out your name badges.
Q: How do I sign up to serve as a volunteer?
Q: Where do I check in when it's my turn to volunteer and how early do I need to check in?
A: When you arrive at the Convention Center, go to Volunteer Check-In at the registration counter in the lobby to pick up your name badge holders, convention program, and goody bag, and to receive any last-minute instructions from our volunteer coordinator.
Q: If I am volunteering for an exhibitor in their booth, can my spouse get free admission too?
A: Exhibitors recruit their own volunteers. This is separate from volunteering for AFHE. Each exhibitor receives a set number of name badges for each booth space they rent and they must pay the registration fee for any name badges beyond the ones they receive with their booth. Spouse admission is not included for exhibitor volunteers. If you are volunteering for an exhibitor in their booth and your spouse wants to attend the convention, your spouse will need to register for the convention and pay the registration fee.
Q: How do I purchase recordings of workshops?
A: CDs or MP3 recordings of speaker workshops may be purchased at the convention at the Resounding Voice booth inside the exhibit hall (booth #901). NOTE: Some speakers limit the sale of their workshop recordings from our convention to on-site sales only and may not be available following the convention. Please check the convention program when you arrive to find out if any speakers will only have their recordings available for sale during the convention.
Q: Can I purchase workshop recordings after the convention?
A: Recordings may also be purchased following the convention through the Resounding Voice website www.resoundingvoice.com
Q: Can I purchase recordings of exhibitor workshops?
A: Unfortunately, no. Exhibitor workshops are not recorded.
Q: Why are certain speakers' recordings only available for purchase at the convention and not afterward?
A: Some speakers request that their recordings only be sold at the convention. This prevents web sales from our conference from competing with their own sales. We respect our speakers’ right to apply this restriction if they wish. You may generally buy recordings of similar sessions directly from the speakers in this case.
Q: What is the young entrepreneurs program and how does my child register to participate?
A: AFHE is once again offering an opportunity for homeschooled entrepreneurs to sell their services and products at the convention. Homeschooled graduates or students between the ages of 10 and 24 are eligible to participate. See the page for more information and application.